​​​​​​​​Classical Prep 2017-2018 Enrollment








E 1.0 Overview

Classical Preparatory School is committed to enrolling a diverse student population. These Enrollment Policies and Procedures ensure that all eligible students in the community will be informed about the school, and each eligible student will be given an equal opportunity to attend the school.

E 2.0 Non-Discrimination

Classical Prep will not discriminate on the basis of race, national origin, gender, marital status, ethnicity, or disability. The school strives to achieve a racial/ethnic balance reflective of the community the school serves. The Enrollment Policies and Procedures of Classical Preparatory School comply with Florida charter school laws, including but not limited to Fla. Stat. 1002.33(15)(c) and Fla. Stat. 1002.33(7)(a)(8); Part B of the Individuals with Disabilities Education Act; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; and Title II of the Americans with Disabilities Act of 1990, as applicable.

E 3.0 Open Enrollment Period

Purpose

The purpose of the Open Enrollment Period is to allow every family an equal opportunity to enroll in the school.

Notice

The dates for Open Enrollment will be publicly noticed on the school’s website with a delineated beginning and ending date. The Open Enrollment Period begins at 12 a.m. on the beginning date and closes at 11:59 p.m. on the designated ending date. All applications submitted within the Open Enrollment Period will have an equal opportunity for admission, regardless of whether they are submitted on the first day or the last day of Open Enrollment.

Requirements for Submission of Application

Residency

Students must reside in Pasco County or any county with which Pasco County has an inter-district agreement, including Hillsborough County and Hernando County. While Classical Prep does not verify residency at the Application stage, those submitting an application are advised that students cannot enroll until residency is established with required documentation,

Age Requirements for Kindergartners and First Graders

Kindergarten

Students entering kindergarten must by 5 years old on or before September 1st of the school year. If a student attended a private school or was homeschooled for kindergarten and will not be 6 years old on or before September 1, then the student will be eligible for kindergarten only.

First Grade

First graders who will be 6 years old on or before September 1 shall be eligible for admission to the 1st grade. Students who have completed kindergarten at a private school or were homeschooled for kindergarten and who are 6 years old on or before September 1st shall be eligible for admission to the 1st grade. A letter/report card from a private school or a home school evaluation in compliance with Florida law stating satisfactory completion of kindergarten must be presented at the time of registration.

Exceptions

Exceptions to the age requirement for admission to first grade for children attending kindergarten out-of-state will be permitted if the student meets the age requirement for public kindergarten admission from the transferring state and has successfully completed kindergarten.

Submission of Application

An online Enrollment Application will be available on the website for submission electronically. Only parents or legal guardians can fill out an Enrollment Application.

If a parent or legal guardian lacks access to the website, they can contact the school and request an Application be sent to them by e-mail, U.S. mail, or fax. Parents or legal guardians may also pick up an Application at a designated location.

An application must be filled out for each child. Applications for multiple children or incomplete applications will not be accepted. All deadlines for the Open Enrollment Period must be met.

Electronic Signature

The signature of a parent or guardian on the Enrollment Application indicates that the person has read, understood, and agreed to all of the terms and conditions required for enrollment and that all information provided on the application is true and correct.

In addition, by signing the Enrollment Application, the person is verifying that he or she has the legal authority to make educational decisions for the student. Any incorrect or false information provided in reference to the Enrollment Application will be grounds for terminating the application.

Processing of Applications During Open Enrollment Period

Upon receipt of the Application, the student will be assigned a number in the order the forms were received in the event that applications exceed capacity. The date and time of all applications submitted via the website will be documented digitally. If a hardcopy is submitted, applications will be date/time stamped as they are received and filed by grade level.

Notification of Acceptance or Need for Lottery

At the end of the Open Enrollment Period, parents/legal guardians will be notified of a student’s acceptance or of the need for a lottery at that grade level.

Processing Applications After Open Enrollment if Grade not at Capacity

If capacity is not reached after the established Open Enrollment Period, subsequent applications will be accepted and ordered based on the date the application was received and the preferences extended to the applicant. As seats become available, they will be offered to applicants according to this established order, until capacity is reached.

Processing Applications After Open Enrollment if Grade Is at Capacity

If grade level capacity is reached, applications are accepted on an ongoing basis and placed at the bottom of any existing waitlist.

Parent/legal guardians Responsible for Ensuring Information Is Current

Once an Application is turned in and prior to registration, parents and legal guardians are responsible for ensuring that all information included in the Application is up-to-date, including all contact information. If there is a change, please contact the school immediately to ensure the Application reflects the new information.

E 4.0 Lottery

When a Lottery Is Required

Pursuant to Fla. Stat. 1002.33(10)(b), Classical Prep shall enroll an eligible student who submits a timely application unless the number of applications exceeds the capacity of a program, class, grade level or building. In such cases, all applicants shall have an equal chance of being admitted through the random selection process detailed below.

Applications will be accepted each year during an Open Enrollment Period(s) and continuously to maintain capacity in each grade level. The number of seats available will be determined by the number of students who recommit minus the capacity. This is in compliance with 1002.33(10)(b).

Currently enrolled students will receive a re-registration form that must be completed and returned by a date determined by the Board. Siblings of currently enrolled students do not apply through re-enrollment.  They must turn in an application during Open Enrollment and be given the applicable preference per these Policies.

Once current students have registered for the next school year, class size will determine the need for subsequent marketing efforts. Communication with prospective students will be generated as appropriate.

Process

The lottery will be system generated and managed by a third party contractor. All applicants with completed forms will have their previously assigned numbers entered into a random number generator, such as through Microsoft Excel or an online program.

A Board designee with a Board member present as witness will review the numbers selected. The available slots for each grade level will be filled in the order generated. When all open slots for each grade are filled, each remaining student will be assigned a wait list number based on the random number generator. The board designee and the witness will sign documentation that they followed procedures.

Preferences

Florida State Statute Enrollment Guidelines

Classical Preparatory School is a Pasco County Public Charter School of Choice governed by Florida State Statutes 1002.31 and 1002.33 with regards to enrollment guidelines.  PLEASE NOTE:  These eligible student enrollment guidelines can change at any time by Classical Preparatory, Inc. Policy or by Florida State Statute.

 Excerpt from FSS 1002.31 Controlled open enrollment; Public school parental choice.— 

(2)(a) Beginning by the 2017-2018 school year, as part of a school district’s or charter school’s controlled open enrollment process, and in addition to the existing public school choice programs provided in s. 1002.20(6)(a), each district school board or charter school shall allow a parent from any school district in the state whose child is not subject to a current expulsion or suspension to enroll his or her child in and transport his or her child to any public school, including charter schools, that has not reached capacity in the district, subject to the maximum class size pursuant to s.1003.03 and s. 1, Art. IX of the State Constitution. The school district or charter school shall accept the student, pursuant to that school district’s or charter school’s controlled open enrollment process, and report the student for purposes of the school district’s or charter school’s funding pursuant to the Florida Education Finance Program. A school district or charter school may provide transportation to students described under this section. 

 Excerpt from FSS 1002.33 Charter Schools. — 

(10) ELIGIBLE STUDENTS.  

(b) The charter school shall enroll an eligible student who submits a timely application, unless the number of applications exceeds the capacity of a program, class, grade level, or building. In such case, all applicants shall have an equal chance of being admitted through a random selection process.

(d) A charter school may give enrollment preference to the following student populations:  (Please note, there are 7 student populations listed in the statute.  Per Classical Preparatory School Policy, we give enrollment preference to #1, 2, and 3.)

1. Students who are siblings of a student enrolled in the charter school.

2. Students who are the children of a member of the governing board of the charter school.

3. Students who are the children of an employee of the charter school.

Guidelines

All preference categories shall be published prior to the lottery being conducted.

All applicants entitled to receive a placement preference shall be identified PRIOR to the lottery.

Preference status entitles an applicant to be offered an available seat ahead of applicants without a preference status.

All applicants (students not already attending school, including siblings of those already attending) participate in the lottery irrespective of preference status.

Preference Categories

All preferences shall be considered in the following hierarchy:

1.          Applicant child of employee of school or charter board member.

2.          Applicant sibling of a currently attending student.

  5.          Applicants whose county-of-residence is Pasco County

E 5.0 Registration

Offer to Attend

Parents or legal guardians will be sent a letter with an offer to applicant to accept a space at the school. The letter will be sent by e-mail to the e-mail address that was provided to the school upon submission of the Enrollment Application.

Acceptance/Decline of Offer to Attend

From the date of the lottery until July 1st, an accepted applicant will have seven days (one week), starting from the date the offer was made, to respond to the offer letter via the internet either confirming their plans for attendance at the school or declining the offer.  After July 1st, an accepted applicant will have two days, starting from the date the offer was made, to respond to the offer letter via the internet.  If the applicant fails to respond to the letter, in either the affirmative or the negative, the offered seat will be rescinded and offered to an applicant on the waiting list. Should the applicant decide to accept the offered seat, they will receive a confirmation email within 24-48 hours of their response. The email will contain instructions for completing the enrollment and registration process.

Completion of Registration Paperwork to Finalize Registration

From the date of the lottery through July 1st, the accepted applicant will have two weeks (14 days) to complete and submit the required registration paperwork and the necessary documentation. If these specified registration items are not submitted within the two-week window, the applicant will lose their seat.  After July 1st, an accepted applicant will have one week (7 days) to complete and submit the required registration paperwork and necessary documentation.  If these specified registration items are not submitted within the one-week window, the applicant will lose their seat.

E 6.0 Wait List

Applications Received After Open Enrollment Period

If an Application is received after the first Open Enrollment Period and there are no open spots for that particular program, class, or grade level, the applicant will be placed in the lottery for the next Open Enrollment Period.  If a wait list has been created from the previous lottery or lotteries, applicants from a subsequent lottery will be appended to the bottom of the current wait list.

Applications Not Selected during Lottery

Students who do not receive placement during the random, public lottery or lotteries will be placed on a waiting list to enroll should space become available. Parents will be notified by e-mail at the e-mail address given with the Enrollment Application. Wait list ranking will be assigned in the order selected. Students may be placed in any newly available seats even after the new school year begins. A student is only removed from a wait list per parent request.

Parents/Legal Guardians Responsible for Keeping Contact Information Current

Parents and legal guardians of students on the wait list are responsible for ensuring that contact information is current. Applicants that cannot be reached will be removed from the waitlist. Once notified, applicants will have two days to schedule an enrollment appointment. Applicants who do not respond or do not make the appointment will be removed from the waiting list.

Wait List Does Not Roll Over From One Year to the Next

The wait list is only active for one school year and does not roll over from one year to the next.

2017-2018 ENROLLMENT POLICIES & PROCEDURES