​​​​​​​​Classical Prep 2018-2019 Enrollment








E 1.0 Overview

Classical Preparatory School is committed to enrolling a diverse student population. These Enrollment Policies and Procedures ensure that all eligible students in the community will be informed about the school, and each eligible student will be given an equal opportunity to attend the school.

E 2.0 Non-Discrimination

Classical Prep will not discriminate on the basis of race, national origin, gender, marital status, ethnicity, or disability. The school strives to achieve a racial/ethnic balance reflective of the community the school serves. The Enrollment Policies and Procedures of Classical Preparatory School comply with Florida charter school laws, including but not limited to Fla. Stat. 1002.33(15)(c) and Fla. Stat. 1002.33(7)(a)(8); Part B of the Individuals with Disabilities Education Act; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; and Title II of the Americans with Disabilities Act of 1990, as applicable.

E 3.0 Open Enrollment Period

Purpose
The purpose of the Open Enrollment Period is to allow every family an equal opportunity to enroll in the school.

Notice
The dates for Open Enrollment will be publicly noticed on the school’s website with a delineated beginning and ending date. The Open Enrollment Period begins at 8:00 a.m. on December 1, 2017 and closes at 4:00 p.m. on February 23, 2018. All applications submitted within the Open Enrollment Period will have an equal opportunity for admission, regardless of whether they are submitted on the first day or the last day of Open Enrollment. The lottery for each grade will be conducted on March 1, 2018 beginning at 4:00pm.

Requirements for Submission of Application
Residency
Students must reside in Pasco County or any county with which Pasco County has an interdistrict agreement, including Hillsborough County and Hernando County. While Classical Prep does not verify residency at the Application stage, those submitting an application are advised that students cannot enroll until residency is established with required documentation.

Age Requirements for Kindergartners and First Graders
Kindergarten
Students entering kindergarten must be 5 years old on or before September 1st of the school year. If a student attended a private school or was homeschooled for kindergarten and will not be 6 years old on or before September 1, then the student will be eligible for kindergarten only.

First Grade
First graders who will be 6 years old on or before September 1 shall be eligible for admission to the 1st grade. Students who have completed kindergarten at a private school or were homeschooled for kindergarten and who are 6 years old on or before September 1st shall be eligible for admission to the 1st grade. A letter/report card from a private school or a home school evaluation in compliance with Florida law stating satisfactory completion of kindergarten must be presented at the time of registration.

Exceptions
Exceptions to the age requirement for admission to first grade for children attending kindergarten out-of-state will be permitted if the student meets the age requirement for public kindergarten admission from the transferring state and has successfully completed kindergarten.

Submission of Application
An online Enrollment Application will be available on the website for submission electronically. Only parents or legal guardians can fill out an Enrollment Application.


If a parent or legal guardian lacks access to the internet, they can contact the school at (813) 803-7903 for further assistance.


An application must be filled out for each child. Applications for multiple children or incomplete applications will not be accepted. All deadlines for the Open Enrollment Period must be met.

Electronic Signature
The creation of a Lotterease account by a parent or guardian indicates that the person has read, understood, and agreed to all of the terms and conditions required for enrollment and that all information provided on the application is true and correct.


In addition, the person is verifying that he or she has the legal authority to make educational decisions for the student. Any incorrect or false information provided in reference to the Enrollment Application will be grounds for terminating the application.

Processing Applications After Open Enrollment if Grade is not at Capacity
If capacity is not reached after the established Open Enrollment Period, subsequent applications will be accepted and ordered based on the date the application was received and the preferences extended to the applicant. As seats become available, they will be offered to applicants according to this established order, until capacity is reached.

Processing Applications After Open Enrollment if Grade Is at Capacity
If grade level capacity is reached, applications are accepted on an ongoing basis and placed at the bottom of any existing waitlist until the waitlist is archived.


Parent/legal guardians Responsible for Ensuring Information Is Current
Once an Application is turned in and prior to registration, parents and legal guardians are responsible for ensuring that all information included in the Application is up-to-date, including all contact information. If there is a change, please update your Lotterease account to reflect such changes.

E 4.0 Lottery

Pursuant to Fla. Stat. 1002.33(10)(b), Classical Preparatory School shall enroll an eligible student who submits a timely application unless the number of applications exceeds the capacity of a program, class, grade level or building. In such cases, all applicants shall have an equal chance of being admitted through the random selection process detailed below.

Applications will be accepted each year during the Open Enrollment Period(s) and continuously to maintain capacity in each grade level. The number of seats available will be determined by the number of students who recommit minus the capacity. This is in compliance with 1002.33(10)(b).

Currently enrolled students will receive a re-registration form that must be completed and returned by a date determined by the Board. Siblings of currently enrolled students do not apply through re-enrollment.  They must turn in an application during Open Enrollment and be given the applicable preference per these Policies.

Once current students have registered for the next school year, class size will determine the need for subsequent marketing efforts. Communication with prospective students will be generated as appropriate.

Process
The lottery will be system generated by a third party contractor. All applicants with completed forms will be entered into the lottery. The available slots for each grade level will be filled in the order generated. When all open slots for each grade are filled, each remaining student will be assigned a waitlist number.

Preferences
Florida State Statute Enrollment Guidelines
Classical Preparatory School is a Pasco County Public Charter School of Choice governed by Florida State Statutes 1002.31 and 1002.33 with regards to enrollment guidelines.  PLEASE NOTE:  These eligible student enrollment guidelines can change at any time by Classical Preparatory, Inc. Policy or by Florida State Statute.

Excerpt from FSS 1002.31 Controlled open enrollment; Public school parental choice.
(2)(a) Beginning by the 2017-2018 school year, as part of a school district’s or charter school’s controlled open enrollment process, and in addition to the existing public school choice programs provided in s. 1002.20(6)(a), each district school board or charter school shall allow a parent from any school district in the state whose child is not subject to a current expulsion or suspension to enroll his or her child in and transport his or her child to any public school, including charter schools, that has not reached capacity in the district, subject to the maximum class size pursuant to s.1003.03 and s. 1, Art. IX of the State Constitution. The school district or charter school shall accept the student, pursuant to that school district’s or charter school’s controlled open enrollment process, and report the student for purposes of the school district’s or charter school’s funding pursuant to the Florida Education Finance Program. A school district or charter school may provide transportation to students described under this section. 


Excerpt from FSS 1002.33 Charter Schools.  
(10) ELIGIBLE STUDENTS  

(b) The charter school shall enroll an eligible student who submits a timely application, unless the number of applications exceeds the capacity of a program, class, grade level, or building. In such case, all applicants shall have an equal chance of being admitted through a random selection process

(d) A charter school may give enrollment preference to the following student populations:  Please note, there are 7 student populations listed in the statute.  Per Classical Preparatory School Policy, we give enrollment preference to the following:

1. Students who are the children of an employee of the charter school.

2. Students who are the children of a member of the governing board of the charter school.

3. Students who are siblings of a student enrolled in the charter school.


Guidelines
All preference categories shall be published prior to the lottery being conducted.
All applicants entitled to receive a placement preference shall be identified PRIOR to the lottery.
Preference status entitles an applicant to be offered an available seat ahead of applicants without a preference status.

Each applicant will be granted preference twice during the lottery process for each school year. If an applicant with a preference category forfeits a spot for any reason, on two separate occasions, the ability to use a preference category in any subsequent lotteries will be denied and the applicant will added to the waitlist in the same manner as an applicant with no preference category.
All applicants (students not already attending school, including siblings of those already attending) participate in the lottery irrespective of preference status.

Preference Categories
All preferences shall be considered in the following hierarchy:
1.    Applicant child of an employee of the school.
2.    Applicant child of a school charter board member.
3.    Applicant sibling of a currently attending student.
4.    Applicant sibling of an accepted applicant applying for the same academic year. 


 For preference purposes, “sibling” is defined as:
1.     Siblings by birth;
2.     Step-siblings;
3.     Adopted and foster siblings; and
4.     Students who have the same legal guardian as an existing Classical Preparatory School student. Legal            documents confirming the relationship may be required by the school as proof.

Sibling preference is offered only if the sibling resides in the same primary legal residence/household as the currently enrolled student.


E 5.0 Registration

Offer to Attend
Parents or legal guardians will be sent a letter with an offer for the applicant to accept a space at the school. The letter will be sent by e-mail to the e-mail address that was provided to the school upon submission of the Enrollment Application.

Acceptance/Decline of Offer to Attend
From the date of the lottery until June 30th, an accepted applicant will have seven days (one week), starting from the date the offer was made, to respond to the offer letter via the internet either confirming their plans for attendance at the school or declining the offer.  After June 30th, an accepted applicant will have two days, starting from the date the offer was made, to respond to the offer letter via the internet.  If the applicant fails to respond to the letter, in either the affirmative or the negative, the offered seat will be rescinded and offered to an applicant on the waiting list. Should the applicant decide to accept the offered seat, they will receive a confirmation email within 24-48 hours of their response. The email will contain instructions for completing the enrollment and registration process.

Completion of Registration Paperwork to Finalize Registration
From the date of the lottery through June 30th, the accepted applicant will have two weeks (14 days) from initial notification of an available spot to complete and submit the required registration paperwork and the necessary documentation. If these specified registration items are not submitted within the two-week window, the applicant will lose their seat.  After June 30th, an accepted applicant will have one week (7 days) from the initial notification of an available spot  to complete and submit the required registration paperwork and necessary documentation.  If these specified registration items are not submitted within the one-week window, the applicant will lose their seat.



E 6.0 Waitlist

Applications Received After Open Enrollment Period
If an Application is received after the Open Enrollment Period and there are no open spots for that particular program, class, or grade level, the applicant will be placed on the bottom of the current waitlist.

Applications Not Selected during Lottery
Students who do not receive placement during the random public lottery, will be placed on a waiting list to enroll should space become available. Parents will be notified by e-mail at the e-mail address given when their Lotterease account was created.  Waitlist ranking will be assigned in the order selected. Students may be placed in any newly available seats even after the new school year begins.

Parents/Legal Guardians Responsible for Keeping Contact Information Current
Parents and legal guardians of students on the waitlist are responsible for ensuring that contact information is current in their Lotterease account. Applicants that cannot be reached via email will be removed from the waitlist.

Waitlist Does Not Roll Over From One Year to the Next
The waitlist is only active for one school year and does not roll over from one year to the next.

2018-2019 ENROLLMENT POLICIES & PROCEDURES